The Code of Conduct contains the principles and regulations regarding the working order that employees of Vişne Madencilik A.Ş. must comply with in fulfilling their duties. The purpose of these principles is to prevent any disputes and conflicts of interest that may arise between employees, customers and the institution.
The Code of Conduct includes key behavioural principles and guidelines. These principles and guidelines orient us not only in our daily business life but also in strategic planning and decision-making processes. This Code of Conduct may be amended in line with the relevant local laws and standards, if deemed necessary.
The Code of Conduct is subject to change. It is regularly developed and adapted according to the changes that occur in laws and economic conditions and affect the way we operate all over the world. The Code of Conduct is a set of measures of accuracy and integrity and, from a moral point of view, form the basis of individual and social relations. Attitudes and behaviours in contradiction with these guidelines will be evaluated within the scope of the internal disciplinary regulation and it is essential to act in accordance with the guidelines of common sense and goodwill in the circumstances and conditions not covered by these guidelines.
Taking these principles into account, we have reviewed the Code of Conduct, which is the basis of our vision and values. “Vision and Values” cover the basic principles adopted and undertaken by the Vişne Madencilik. The image and reputation of Vişne Madencilik as a company complying with the Code of Conduct and laws also depends on everyday attitudes in our business life. As the employees of Vişne Madencilik we need to comply with laws and regulations, avoid conflicts of interest, protect company assets, consider and respect traditions and etiquette. We may not compromise ethical guidelines while fulfilling our responsibilities within Vişne Madencilik. Inappropriate behaviour can never be in best interest of Vişne Madencilik.
If you have questions you would like to ask, or if you are uncomfortable with a decision or attitude, report the matter to your manager in Vişne Madencilik A.Ş.. Take advice from us. Most importantly, however, act in accordance with the Code of Conduct and never allow others to breach it. We must be aware that it is our values that introduce us to the outside world. Therefore, the image and reputation of Vişne Madencilik are always entrusted to you.
1. Integrity
Accuracy and integrity are our primary values in all our business processes and relationships. We act with integrity and reliability in our relationships with employees and all stakeholders.
2. Confidentiality
Confidential and proprietary information covers the information pertaining to Vişne Madencilik A.Ş. that may be disadvantageous in terms of competition, trade secrets, financial and other information not yet disclosed to the public, information relating to personnel personal rights and information within the framework of “confidentiality agreements” concluded with third parties. The Company values the confidentiality and protection of the private information of its employees, customers and other relevant persons and organizations, protects confidential information related to its activities and uses this information only for the purposes of the company; it only shares this information with the relevant persons within the determined authorizations. Obtaining any commercial interest by insider leakage of any confidential information of Vişne Madencilik A.Ş. is unacceptable. When leaving our company, the confidential information and documents, project, regulation, etc. works that we have due to their duties may not be taken out.
3. Our responsibilities
In addition to our legal responsibilities; we take care to fulfil the following responsibilities towards our customers, employees, suppliers and business partners, competitors, society, humanity and the Company.
A. Our Legal Responsibilities
We perform all our activities and transactions at home and abroad pursuant to the laws of the Republic of Turkey and provide the legal and regulatory bodies and institutions with true, complete and understandable information in a timely manner. While conducting all our activities and transactions, we are equally distant from all kinds of public institutions and organizations, administrative formations, non-governmental organizations and political parties without any expectation of interest and fulfil our obligations with this responsibility. All of our Financial Transactions are performed in accordance with the law and are controlled and supervised by the Certified Public Accountant service.
B. Our Responsibilities towards our Customers
We work with a proactive understanding by focusing on customer satisfaction and responding to the requirements and demands of our customers in the shortest time and in the most accurate way. We offer our services on time and under the conditions we promise; we approach our customers within the framework of respect, honour, justice, equality and courtesy guidelines. We immediately notify the senior management of quality, safety and guidelines breaches that occur in Vişne Madencilik A.Ş. or its suppliers’ business and may have a adverse impact. Senior management evaluates and notifies the customer as soon as possible.
C. Our Responsibilities towards our Employees
We ensure that employees’ personal rights are fully and correctly exercised. We treat employees honestly and fairly and commit to a non-discriminatory, safe and healthy working environment. We make the necessary efforts for the individual development of our employees, support them to volunteer for appropriate social and social activities that they will take part in with the awareness of social responsibility, and observe the balance between work life and private life.
D. Our Responsibilities towards our Partners
By giving priority to the continuity of Vişne Madencilik A.Ş. and in the direction of creating value for our partners; we avoid taking unnecessary or unmanageable risks and aim for sustainable profitability. We act within the framework of financial discipline and accountability and manage the source and assets of our company and the working time with the awareness of efficiency and saving. We take care to increase our competitiveness and invest in areas with the highest potential for growth and the highest return on the resource being committed. We provide timely, accurate, complete and understandable information about our financial statements, strategies, investments and risk profile.
E. Our Responsibilities towards our Suppliers/Business Partners
We act fairly and respectfully as expected from a good customer and take due care to fulfil our obligations on time. We carefully protect the confidential information of the individuals and organizations we do business with and our business partners.
F. Our Responsibilities towards our Rivals
We effectively compete only in legal and ethical fields thereby avoiding unfair competition. We support efforts to ensure the targeted competitive structure within the society.
G. Our Responsibilities towards Society and Humanity
Protection of democracy, human rights and the environment; training and charity, elimination of crime and corruption is of utmost importance for us. We act sensitively as a pioneer in social issues with the awareness of being a good citizen; we strive to take part in non-governmental organizations, services in the public interest, and appropriate activities in these matters. We are sensitive to the traditions and cultures of Turkey and the countries where we manage international projects. We do not provide and accept products and services such as gifts etc. exceeding the purpose of bribery or intent.
4. Conflict of Interest
Company employees avoid conflicts of interest. By benefiting from our current duty; we do not personally benefit from the persons and organizations we are working with through our family or relatives. We do not engage in business activity based on an additional financial benefit outside the company. We avoid using the name and influence and our identity of our company for gaining personal benefit.
It is essential that company employees avoid situations that may create a conflict of interest. Failure to use company resources, name, identity and influence for personal benefit, avoiding situations that adversely affect the name and image of the institution are among the key responsibilities of all employees. The following principles of practice determine the conflicts of interest that employees of Vişne Madencilik A.Ş. may encounter in their private lives while fulfilling their duties or due to their business relationships and the principles to be applied in these situations.
In case of potential conflict of interest, we apply these methods once we believe that the interests of the relevant parties can be safely protected via legal and ethical means.
When in doubt, we consult with our manager and Human Resources Department.
5. Application Principles
All Company employees are required to fully comply with the situations and principles outlined below as activities that may create a conflict of interest. The Company carries out the necessary works to encourage its employees to comply with these principles. Employees will not engage in any business relationship with family members, friends or other third parties in which they have a mutual or reciprocal interest. For example, an employee with purchasing authority should refrain from doing business with a supplier where one of the family members works. Exceptional cases are subject to the consent and approval of the Chairman of the Board of Directors of the company. Employees may not obtain any commercial interest by insider leakage of any information of the companies and may not cause others to gain interest. Company employees may work in non-profit organizations and universities for social responsibility and benevolence tasks with the written approval of the management, provided that they do not disrupt their duties within the company. Company employees, individually and voluntarily, can actively operate in any political party. Managers may not ask their employees to do political work or become a member of a party. Employees can take part in any political party with the written approval of the following conditions and management; Employees’ participation in any political activity should not create a conflict of interest with the duties, practices and approaches they maintain in the company. Employees may not engage in any political activities during working hours and may not take up the time of their colleagues related to these activities. Employees may not use the company name, position, title and resources of the company during their political activities. Employees may offer personal or moral assistance and/or donations to third parties outside the company and may work in charities. 5. Misconduct: It is not acceptable for the Employees to harm Vişne Madencilik A.Ş. by using their influences for their own and/or relatives’ benefit and out of due diligence.
Employees may not directly or indirectly obtain personal gain from all transactions and contracts that Vişne Madencilik A.Ş. is a party to with its purchasing and sales activities. Employees may not engage with any act or actions contrary to morality, law or company discipline.
6. Use Of Resources
In resource utilization to be made on behalf of the company, company interests are taken into account. Company assets, facilities and personnel may not be used outside Vişne Madencilik A.Ş. under any name and for the benefit of any person without the interest of the company. “Savings in every respect” principle is applied by all personnel. Proper use of resources for the benefit of Vişne Madencilik A.Ş. also requires the correct use of time. During business hours, company employees make good use of time and do not allocate time to private work during business hours. Managers may not assign employees for their personal affairs. It is essential not to accept special visitors during working hours. Employees are required to complete interviews for obligatory visitors in a reasonable period of time in connection with the subject of the visit and in a manner that will not prevent the work flow.
7. Relations with Other Persons and/or Organizations in which Vişne Madencilik A.Ş. is in Commercial Relations
Private business relations may not be entered into with the customers, subcontractors or suppliers of Vişne Madencilik A.Ş. and other persons and/or organizations in which Vişne Madencilik A.Ş. has commercial relations, personal loans, money and/or goods/services may not be taken and other persons and/or organizations in which Vişne Madencilik A.Ş. has commercial relations may not be lent money and/or goods/services. In relations with customers, the following matters are taken into consideration; even if it is in favour of the customer, no transaction can be made without customer consent and even if it is in favour of the company, customer weaknesses may not be utilized and the customer may not be motivated for profit by providing incomplete or incorrect information to the customer. Company personnel may not request or imply gifts from other persons and/or organizations in which Vişne Madencilik A.Ş. is in commercial relationship; they may not accept any gifts, money, cheques, properties, free holidays, special discounts etc. that will oblige the companies. No personal assistance or donation will be accepted from any person or organization having a business relationship with the Company. Accepting and Giving Gifts Policy is applied in relation to the subject.
8. Representation of the Company
In all kinds of associations, unions and similar non-governmental organizations of VİŞNE MADENCİLİK representing the company, all kinds of fees to be accrued due to the action performed will be donated to the relevant institution or channels to be shown by the relevant institution. Payments made by 3rd parties to the employee of Vişne Madencilik A.Ş. in return for seminar speaker fee or similar service are similarly donated to the relevant institution or channels to be directed by the institution. Apart from money, these people can receive gifts such as prizes, plate etc. that are given as a memory of the day and have symbolic value. It is essential that employees of Vişne Madencilik A.Ş. do not accept gifts or benefits likely to affect their objectivity, decisions and behaviours and do not attempt to provide gifts and benefits likely to have such effects to third parties and organizations. The application principles defined below regulate the gift exchanges that may be made by Vişne Madencilik A.Ş. employees with the third parties and organizations in which they are in business relationship and determine the principles to be applied in this regard.
